Board Members

Board Members
Roles and Responisibilites

Collectively accountable for the organization’s performance with respect to the mission and objectives.
Accountable for the stewardship of financial resources.
Accountable to tenants, members, key stakeholders, and the community.

Operates under the provincial or federal Corporations Act and the Housing Services Act.
Operates under the by-laws of Victoria-Shuter Non-Profit Housing Corporation.

Responsible for effective governance consistent with the mission and objectives, and adherence to core values.
No individual authority to direct staff, volunteers, or act as spokesperson unless authorized by the board.
Ultimate responsibility for setting the non-profit’s rate of progress, providing continuity for management and administration, and confirming the non-profit’s identity within the community.
Manage the non-profit using sound business practices and policies, maintain housing portfolio, respond to needs of applicants and tenants, supervise management, and operate fiscally responsibly.

Establish the organization’s vision and direction, focusing on the big picture, setting the purpose, services, and values.
Attend to the legal affairs of the organization, ensuring compliance and fulfilling obligations.
Ensure adequate financial resources, oversee financial management, and accountability.
Ensure appropriate management systems and human resources are in place.
Hire and review the performance of the Management Company.
Make and monitor policy, ensuring clear understanding and linkage with staff roles.
Conduct board affairs effectively, ensuring smooth transitions and conflict resolution.
Ensure effective community relations, reflecting community needs and maintaining good public relations.

Ensure board members fulfill governance responsibilities, comply with laws, conduct business efficiently, and are accountable.
Chair the executive committee, if applicable.
Plan and circulate meeting agendas timely.
Chair meetings, encouraging participation and orderly decision-making.
Serve as the primary liaison with the senior manager, ensuring performance reviews and participation in hiring/evaluation.
Serve as the primary spokesperson for the organization.
Serve as a signing officer for cheques, correspondence, and documents.
Ensure structures and procedures for recruitment, training, and evaluation of board members.
Play a leadership role in fundraising campaigns.

Ensure accurate and sufficient documentation for legal requirements and board business by maintaining the corporate minute book, proposing policies, submitting reports, and maintaining membership records.
Ensure accurate minutes of meetings, including date, time, location, attendees, items discussed, reports presented, motions, and their status, and signing the approved minutes.
Maintain and provide access to required records, including incorporation documents, director/member lists, meeting minutes, financial reports, and by-laws.
Ensure proper notification of meetings as specified in the by-laws.
Manage general correspondence, except where assigned to others.
Call meetings to order in the absence of the President and preside until a temporary chairperson is elected.
May serve as a signing officer for certain documents.

Recommend finance-related policy changes.
Chair the audit or finance committee.
Ensure internal controls by segregating finance tasks, reviewing documentation for cheques, bank reconciliations, and approvals.
Ensure conflict-of-interest declarations are received.
Recommend the selection of an auditor, in consultation with the Manager.
Assist in drafting the budget for board presentation.
Ensure timely submission of subsidy requests and financial reports to the Service Manager and/or Ministry.